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Fireside Studios Hourly Rehearsal Agreement

Yeah, we know. Legal contracts are the worst. But we have to have one. We've given you some bullet points to sum things up, but make sure you read through the whole contract below. Basically, it says this:

  • If you click the box and pay us money, you're agreeing to this contract.

  • You must pay in advance. You don't have a reservation if you haven't paid.

  • Don't be early, and don't stay late. We may have to charge extra if you do.

  • If you keep us there past midnight, we probably will charge you a lot of extra. Unless you talk to us first and arrange things in advance.

  • Make sure you can commit to your reservation before you book it. If you book a time and then cancel it, you won't get all your money back.

  • Be chill. No smoking, drinking, or drugs, don't be loud when you're outside, don't break things. 

  • No pets, and no more than 10 people in the room, no matter what.

  • Don't leave your stuff behind. If you do, we might sell it.

  • Don't break our stuff. If you do, you'll have to pay for it.

  • People you bring with you are YOUR RESPONSIBILITY. Keep them cool. They have to obey the rules, too.

  • We're not responsible if you or your guests do something stupid. 

  • If you leave a mess or damage anything, you'll be charged for it.

  • READ THE WHOLE CONTRACT. It definitely applies to you, and if you click the box and pay us money, you're agreeing to it.

Now, here's the whole thing, in legalese (I know, gross):

THIS AGREEMENT TO LEASE STUDIO SPACE is made effective by checking the box acknowledging that you have read and agree to the terms herein and by submitting your payment and reserving your rehearsal space. This agreement is between Fireside Studios, LLC ("Company") and Client (referred to in this agreement as "Renter"). By reserving rehearsal space with Fireside Studios, LLC, Renter accepts and agrees to be bound by these Terms and Conditions, whether or not Renter has read them. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter, the parties agree as follows:

 

Reservations and Payment

All studio rental charges are payable in advance at the time the reservation is made via credit card. The studio is not considered reserved until payment is received and rental contract is acknowledged and agreed to. Renter agrees to pay the Company's studio rental pricing which is in effect at the time of reservation. 

 

Rental periods are prearranged at the time of booking. Renter’s rental time (“Rental Period”) begins promptly at the designated starting time and ends promptly at the designated ending time. Rental Period must include set up, break-down, and clean up. Studio must be cleaned and vacated by the end of the rental period. No prior drop-off and/or pick-up after completion, of equipment, props, etc. unless negotiated at time of rental contract, and additional fees may apply. There is a 15 min grace period for overtime beyond the contracted Rental Period (as long as the studio is not rented by another client) after which fees will accrue at the applicable rental rate, billed in hourly increments. The grace period does not apply to rentals with a 12 AM end time unless previously agreed. If the contracted Rental Period ends at 12 AM, then Studio must be cleaned and vacated by then, with no grace period. If it is not, late fees will accrue at $10/minute for every minute after 12 AM.

 

Cancellations

 

Company's cancellation policy is based on a seven day calendar week: therefore, canceling a Monday reservation by the prior Saturday morning would be considered 2 days. 

 

Cancellations are subject to the following charges: 

3 or more days: 5% processing fee 

1 to 2 days: 50% of the rental fee 

Less than 1 day: No refund 

 

If the Company must cancel Renter’s reservation for a reason within its control, Renter will be given either rescheduling priority or a full refund. Company is not liable for acts out of its control that affect the session, such as equipment failures, power outages, weather, acts of God or emergencies. In such cases, Company will refund a prorated portion of Renter’s payment if rental period had already started, or rescheduling priority if rental period had not begun.

 

Conduct, Policies & Rules

 

Renter is solely responsible for the conduct and welfare of all persons accompanying Renter while on Company Premises. 

 

Renter agrees to the following: 

  • No smoking whatsoever in the building. Fireside Studios, LLC is a NON-SMOKING facility.  This includes marijuana, e-cigarettes, vaping and electronic vaping devices in the definition of smoking and tobacco products. 

  • Alcoholic beverages are not permitted on the premises.

  • When outside of the building (during load-in, load-out, breaks, etc.), keep sound at reasonable level (Renter assumes legal and financial responsibility for noise violations during their rental). Be considerate of nearby residents. 

  • Nothing is allowed to be plugged into the PA unless pre-approved by Company management.  Any damages to the equipment provided through misuse or negligence will be the Renter’s responsibility.

  • No pets allowed. 

  • Renters are allowed visitors that are equal to or less than the total number of musicians in the group. Not to exceed the maximum capacity of 10.

  • A Company representative may, at Company’s sole discretion, be present at all times during the rental period and have full right to enter the room at any time for any reason.

  • Fireside Studios, LLC is a DRUG-FREE zone. No hazardous, illegal, or negligent practices, activities, or substances are permitted. This policy includes marijuana.

  • Please report any issues with the room to a Company representative.

If a Company representative observes or otherwise becomes aware of any rule violations, the representative reserves the right to stop the session and may require Renter and Renter’s party to leave immediately, with no questions asked.  In such case any money given to Company prior to eviction will be forfeit by the Renter and any damages the facility or its personnel suffer due to these actions will be the Renter’s financial obligation. However, Company and its representatives assume no responsibility to act in such cases.

Equipment

Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Renter’s purposes.

 

Company will provide a PA for hourly tenants, including mics, cables, mic stands and music stands. Additional backline, such as amplifiers, drums, etc. will also be available. See https://playfireside.com/rehearsals for a full list of available backline.

 

Nothing is permitted to be plugged into the PA unless pre-approved by Company management.  Any damages to the equipment provided through misuse or negligence will be the Renter’s responsibility.

 

Company will assume no liability for any equipment brought in or left by the Renter. All items brought to the premises by Renter are to be removed by Renter. Items left after 10 days will be assumed abandoned and may be discarded or kept by the Company for Company use, with no compensation due the Renter, at the discretion of the Company. 

Liability

Use of Company's studio and equipment is AT RENTER’S OWN RISK. Renter hereby waives rights to seek legal redress for mishaps, accidents, any direct, indirect, incidental or consequential damage, injury or loss to Renter, his party or possessions. Renters are solely responsible for any legal infractions Renter or members of Renter’s party make during the duration of their session and while on Company premises. Renter agrees to hold harmless Company, its owner, agents, representatives, landlords, and contractors acting on its behalf for any loss, accident, or injury to Renter’s self or anyone who accompanies Renter while on Company premises. 

 

Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on Company premises. Renter agrees to indemnify and hold Company, its agents, representatives, and anyone acting on behalf of Company completely harmless from any action, legal or otherwise, that results from Renter’s conduct. Renter holds harmless and indemnifies Company and its owners, agents, representatives, associates, officers, employees, guests, landlords, and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.

 

Damage & Cleaning

Renter agrees to pay for any repair costs for damage to or loss of equipment or studio caused by Renter or anyone in Renter's party within 4 business days from the end of the rental period. Renter agrees to pay for damage to the premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Renter agrees to leave the studio in the condition it was found, or a $100 cleaning fee will be assessed.

By entering into an hourly rental agreement with Company, Renter acknowledges that Renter has read the above mentioned rules and understands them completely, and intends to abide by them at all times when on Company’s premises. Company has full authority and reserves the right to change these rules at any time and will notify Renter verbally or in writing.

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